Minutes 6th December 2016

Minutes of the Council meeting of Moreton-on-Lugg Parish Council to be held in Moreton-on-Lugg Village Hall on Tuesday 6th December 2016
Moreton on Lugg Parish Council website moretonparish.weebly.com

Parish Clerk – Lesley Hay
The Chairman welcomed those present to the Parish Council meeting.

PRESENT:
Councillors: Cllr Kim Cooper (Chairman) Cllr. P. Spong (Vice-Chairman) Cllr B Jackson; Cllr S Browne; Cllr M. Hackeson-Poole; Cllr C Boden.

Public attendance: 6 members of the public.
Parish Clerk: Lesley Hay. Mr Mike Kerrigan – Chairman Village Hall
1. APOLOGIES FOR ABSENCE – Cllr D Ellis; Ward Councillor K Guthrie
2. DECLARATIONS OF INTEREST AND WRITTEN APPLICATIONS FOR DISPENSATIONS by Parish Councillors – Cllr Kim Cooper for the Village Hall;
3. REPORT FROM THE LOCAL POLICE OFFICER – as there was no Police Officer present, the Chairman reported that in the recent Police Newsletter there had been no incidents in Moreton during the previous month.
It was noted, however, that a white van had been seen acting suspiciously in the area – the registration had been reported via 101.

4. CO-OPTION OF TWO PARISH COUNCILLORS
The Chairman explained that with the resignation of Cllr N Lindsay and the very sad loss of Cllr J Boden earlier in the year – two vacancies had been created.

(4.1) A notice regarding the vacancies had been displayed and as there had been no request for an election – the Parish Council were in a position to co-opt two new Parish Councillors. There were three applicants – all of which gave a short presentation. All candidates left the room. After a paper vote, Mr Richard Styles and Mrs. V. Javens were invited to fill the vacant positions of Parish Councillor. Both Mr Styles and Mrs Javens accepted and, having signed the appropriate documentation, joined the table as full voting Councillors.
The Chairman thanked the remaining applicant and expressed his sincere wish that, should a vacancy occur in the future, he will put their name forward again.

5. WARD COUNCILLOR’S REPORT – in Ward Cllr Guthrie’s absence – Cllr Spong read out a short report – please see copy attached.
Cllr Spong explained that Ward Cllr Guthrie had offered to arrange for Cllr. Tony Johnson, Leader of Herefordshire Council & Cabinet Member Corporate Strategy & Finance, to come to Moreton to answer questions on present and future funding issues. It was discussed and agreed to extend an invitation to Cllr. Johnson to address the March Parish Council meeting. Cllr Spong to liaise with Ward Councillor Guthrie.

(5.1) OPEN DISCUSSION – with local residents present at meeting and
matters raised between meetings. No matters raised – open session closed.

6. VILLAGE HALL REPORT – Mr Mike Kerrigan gave a short report in which he explained the kitchen work and refurbishment of the disabled toilet were on going – this work being funded from the lottery grant. However– during the recent bad weather there had been a couple of leaks detected in the new flat roofing. The Contractors had been back on site and have agreed to return to make good. The work is subject to a 20-year guarantee. Mr Kerrigan explained that until this work has been completed other works on the flooring; ceiling; lighting and redecoration are on hold.

Mr Kerrigan explained that due to the extra work and expense incurred with the roof works earlier in the year, he had approached Tarmac to see if there was a possibility of any additional funding. Tarmac have very generously offered another £17,105 towards the project – however, as before, this is subject to a third-party contribution of £1,894.88. The Chairman asked the Parish Council if they would again be prepared to act as third party contributor.

After discussion, it was unanimously agreed that the remaining £1000 allocated to the village hall from 2016-2017 budget together with £900 to be taken from the £4,500 allocated in the 2017-2018 budget would cover the third-party contribution and so activate the remaining Tarmac contribution.

A unanimous vote of thanks was proposed to Mr Kerrigan and the village hall committee for their hard work during the previous 12 months in successfully applying for this funding and overseeing the vast improvements taking place in the village hall.

Copy of the monthly accounts were made available and discussed. Updates on future events/bookings were discussed.

7. The MINUTES OF PARISH COUNCIL MEETING 1st November 16
Were accepted as a true record and it was unanimously agreed that they be adopted and signed by the Chairman.

Matters arising or deferred from meeting:
Villager’s combat speeding – the various options of reducing speed through the village were discussed including SID and the volunteer community speed watch scheme.

Resolved: Clerk to contact Dan Guerche, Police Commissioner’s Ambassador, in the first instance and invite him to a meeting to discuss ways of combating speeding.
Purchase of new Notice Board – after discussion it was agreed to purchase a new Notice Board similar in design to the one being purchased by the Village Hall committee.

Resolved: Mr Kerrigan to send Clerk details of the design. Clerk to liaise with lengthsman with regard to purchase and erection.

With regard to the dog waste bins – The Chairman reported that he had received several complaints that the dog waste bins were not being emptied on a regular basis. Mr Parry, who was present at the meeting, reassured the Chairman that he emptied the bins every Wednesday. The Chairman asked that Mr Parry be sure this continued as the bins were often overflowing and adversely affect the appearance of the village.

8. PARK WARDEN – reported that all equipment was serviceable.

(8.1) The new aerial runway installation is now complete. However, after inspection by various Councillors it was agreed that the finished product was unacceptable and that payment should be withheld. Photographs were circulated.

The clerk reported that she had been in contact with the Contractors and they were returning on Thursday to discuss the problems and hopefully to complete the job to everyone’s satisfaction. Cllr Browne will liaise with the other Councillors with regard to the time of the meeting.

Clerk was asked to liaise with the Locality Steward with regard to a ROPSA opinion on the safety of the equipment/runway and, if the Locality Steward not in a position to give an opinion – Clerk to contact Fran White.

Resolved: Clerk to email Play Quest confirming Councillors will be available to meet on Thursday/ Clerk to liaise with Locality Steward and/or Fran White. Cheque to be withheld until satisfactory completion of the job – however, once that is agreed, Clerk to request an amended invoice and to raise a cheque to be signed and posted before the next meeting.

(8.2) Tesco Bags of Help Grant – Cllr Browne and the Clerk are working on the application for final part of grant – but there will be a delay due to not having the final invoices available. Update next meeting.

(8.3) Press release – Cllr Browne will prepare a press release for the Hereford Times – but, there will be a delay due to the works not being completed. There is also an issue with getting permission for photographs of children to be placed in the Hereford Times – but, hopefully, this can be overcome. Update next meeting.

(8.4) Moles – Cllr Browne reported the moles have returned but that he and Cllr Styles are on a mission and hopefully they will be able to keep the mole population under control.

9. PLANNING MATTERS – 163367 re: 5 Orchard Close – this application was discussed and, in principal, there were no objections. However, Cllr Spong will contact the residents to discuss the application in more detail.

10. TO RECEIVE REPORTS/UPDATES
Highways report – The Locality Steward reported that all was in order and that he visited the village on a regular basis. The renewing of the white lining at the junction with the A49 had been reported and a job number allocated. Clerk to check that the sludge gulper had been requested.

(10.1) Footpath Officer’s report – all in order. A request for a new gate was briefly discussed and purchase will be considered from the 2017-2018 P3 budget.

11. TO RECEIVE THE TREASURER’S REPORT:

(11.1) To consider payment of accounts – schedule of payments had been circulated. All invoices were explained and it was unanimously agreed that these should be paid.

PAYABLE TO FOR GROSS AMOUNT £
Tarmac Landfill Village Hall – 3rd party contribution towards grant £1894.88
A Parry Nov 2016 invoice £120.00
Lesley Hay Nov Clerk’s salary £331.64
PAYE Clerk’s Nov PAYE £83.00
PAYE Clerk’s Dec PAYE £82.80
Lesley Hay Nov & Dec Expenses £56.88
A Parry Dec 2016 invoice £120.00
Lesley Hay December Clerk’s salary £331.85
Cllr Browne Park Maintenance £8.98

The present financial situation was discussed and although it appeared that there had been higher than average expenditure this year, it was explained that an allocation to the Village Hall of £4,500 had been carried over from the 2015-2016 budget.

It was appreciated that it may be necessary to claim the VAT earlier than usual due to the investment in the Play Park equipment but, if possible the Chairman would prefer to wait until the end of the financial year. The Clerk will keep an eye on the financial situation and hopefully avoid using monies in the Monmouthshire Building Society.

12. LENGTHSMAN SCHEME /D C Gardening
(12.1) The Clerk explained that there is £320 still available from this year’s lengthsman allocation and it was agreed to wait and see what the winter months bring – however, it was agreed that if possible some of this allocation could be used towards a new the Notice Board/erection.

13. TO CONSIDER MATTERS RAISED BY MEMBERS FOR NEXT AGENDA –
Tesco bags; Press release: Possible replacement of tress in St Peter’s Close
(Chairman to approach the three residents in the meantime for their opinion on
replacing of the trees recently felled); Internet banking;

14. DATE for next PARISH COUNCIL MEETING – Tuesday 7th February 2017

Chairman closed the meeting at 9.00p.m.

Signed: …………………………………………………………

Date: …………………………………………………………

Ward Councillor’s Report

Re: Significant ongoing problems with MUD on roads at C1120/C1124 junction – update from Herefordshire Council

On 16.06.16 after an extreme downpour of rain and large quantities of mud deposited on the roads, our Balfour Beatty Locality Steward attended this site. He met with the landowner and tenant who had made attempts to clear the mud but were unable to do so to a safe standard.

It was considered that the safest course of action would be to close the road to traffic and use the Balfour Beatty reactive team to remove the mud with diggers and sweepers and then recoup the cost from the landowner/tenant in the form of a green claim. The landowner was informed at the time that this would have a cost implication to him.

All evidence collected at time was passed to the claim team and the Environment Agency was also informed.
Local stakeholders including S&A Produce were informed so that they could make arrangements not to use the road whilst Balfour Beatty operated the clean-up procedure.

The Landowner has since cleared all his ditches in the area and will not be planting any further potato crops for at least 4 years. This should stop any further issues at this location and he has been made aware of the financial and environmental implications if it were to happen on this or any of his other sites again.

The claim is currently being processed and is on-going.

The site will continue to be monitored by Balfour Beatty and it is hoped that active management of these issues will reduce the potential for repeated incidents of this kind.

Update from – Hereford & Worcester Fire and Rescue Service (Re: Free Home Fire Safety Checks)

Check your home is fire safe!

Hereford & Worcester Fire and Rescue Service provide advice to everyone and for the more vulnerable such as the elderly, people living alone and those with reduced mobility the Service offers a free of charge fire safety check in the home.
As its name suggests, a Home Fire Safety Check involves representatives from Hereford & Worcester Fire and Rescue Service calling by at your home to offer safety advice specific to your household and personal circumstances.
During the visit, they will check your smoke alarms and install new ones if needed. They will ensure that you are doing all that you can to avoid the risk of a fire in your home and will also help you work out an escape plan in the event of fire.
We would urge anyone who might be vulnerable themselves or knows an elderly family member, friend or neighbour who lives on their own or has reduced mobility who might benefit from a visit, to get in touch using the number below and request one on their behalf.
To see if you qualify for a FREE Home Fire Safety Check contact the Community Risk team on 0800 032 1155.

Note that those doing the Home Fire Safety Checks will always make an appointment in advance of their visit, and will always carry identification which they will be very happy to show you.

Free Christmas parking across Herefordshire
Shoppers and visitors will be able to park for free in town and city centre car parks this Christmas as part of an ongoing campaign to promote Herefordshire as a Christmas shopping destination.
Herefordshire Council car parks in Hereford city centre, including the Old Market, will be free for shoppers after 4pm for late night Christmas shopping on 7th 14th and 21st December. There will be a range of shops open late, including those in Maylord Orchards, the Old Market and High Town and the surrounding area.
These concessions do not apply to any of the private car parks in the city centre, except the Old Market.
To find a council car park, visit www.herefordshire.gov.uk/carparks
For information about Hereford city centre Christmas markets, visit www.herefordshire.gov.uk/markets
Report by Cllr. Kema Guthrie 6th December 2016